To securely Store & Manage Digital Images and other Digital Files, whilst allowing Fast, Simple Access by your employees from their desk.
To Share these documents between different Branches, attaching Notes and Workflow Requests.
Easily Add, Remove and Edit files in a live environment, with the ability to Administrate Operational Functions and Access to specific documents at User and Group levels.
Be able to easily Audit all users parameters and actions.
Add Custom Functions as required.
The system must be easily scalable, as more documents and users are added.
Our Document Management System (DMS) has been developed around our existing customer base.
Custom features can be added, to fulfill your specific needs.
Where applicable these new features are then passed on to all of our existing customers, by way of Free Upgrades.
The DMS has been designed primarily with fast, simple document retrieval in mind.
While the search options are extreemly flexible, they are also very user friendly.
The DMS is 100% Web Based, but retains the look and feel of a Windows Application.
All user functions can be restricted via the Administation Panel.
Even with large multi-million document archives, images are returned across the network in under a second (depending on Server loading).
We can also provide dedicated TWAIN Scanner interfaces, with direct FTP access to the main system.
Full Company and User level access security.
Full administration control of Databases, Users, Groups, Clients and Global Settings
Up to 10 user definable index fields for each document type.
Search on any number of index fields in any order.
Full fuzzy-logic search with Begins, Contains, Exact matching.
Auto-Complete option.
Full OCR searching, with matches returned in order of relevance.
Support for all major image formats including. TIFF, JPEG, GIF & PNG file types.
Multi-page TIFF support.
Support for most Windows Office Formats including WORD & EXCELL.
Document preview for RTF & TXT file types.
Document preview for emails EML file types.
Support for Adobe PDF file types.
Specific file types can be integrated on request.
Full image display control including Fit, Scaling and Rotation.
Customisable Stamps.
Attach unlimited notes to individual documents.
Full Thumbnail Preview options.
Full Printing facilities.
Save files to users local computer.
Create encrypted Zip file from current files.
Email documents directly from server.
Full document editing functions including Security Levels, Re-Indexing, Re-Ordering and Removal.
System constantly monitors for changes to the documents you are viewing and alerts you if another user modifies them.
Easily add a document from your local computer to the file you are viewing.
Users can sort, organise and append new documents before they go into the main database.
Documents can be added via our Scanning Bureau or by users through the Indexing Module.
Full FTP and individual file upload support.
ZIP file upload support.
Full Audit trail for all documents and users on the system.
Full internal messaging facilities to send large files to other users on the system, irrespective of bandwidth limitations.
Ability to securely access the system via a third-party application.
One-off cost allows you to link from as many third-party applications as required via a simple dynamic hyperlink, with full client IP access control.
Fully Customisable Workflow options.
Fully integrated TWAIN scanning application for your scanner(s), with direct database and FTP links to the main system.
